Your privacy is important to us and we sometimes have to handle personal information and other sensitive data to run the Foodbank.
You have a right to data privacy and there are laws in place to protect your information.
This is controlled by the government’s Information Commissioner’s Office (ICO).
Burgess Hill Community Foodbank is a registered data controller (ICO registration number ZB065236) and we are covered by the law known as GDPR – the General Data Protection Regulation.
This policy explains how we look after your personal information and meet our data protection obligations while handling and storing this data.
COLLECTING YOUR DATA
When do we collect data?
There are occasions when we collect personal information such as:
What data do we collect?
The data we collect may include:
Why are we allowed to collect this data?
We are permitted by law to collect this data under GDPR because we need it to run the foodbank and give out food – this is the legal reason known as “legitimate interest”
HANDLING AND STORING YOUR DATA
Any personal information that we collect and use is handled and stored securely, and only kept for as long as it is needed. We never share data, or use it for anything other than the purpose for which it was collected.
We have rules in place for our volunteers to make sure your personal information is safe. These include:
We have a Data Protection Policy which explains all our procedures for handling data securely and the rules that our volunteers must follow.
RIGHTS TO ACCESS DATA
You have rights over your personal data and the Foodbank has an obligation to fulfil these rights:
The right to be informed– about what data we hold about you and how it is handled
The right of access– to see all the data we hold about you
The right of rectification – to have any mistakes in the data put right
The right of erasure– known as the “right to be forgotten”, to have all the data deleted.
There is more detailed information about these rights on the ICO website
You can read our Data Protection Policy on our website HERE
There is also general information about data privacy on the Information Commissioner’s Office website - Your data matters | ICO
If you have any questions, or if you would like a paper copy of our Privacy or Data Protection policies, please email firstname.lastname@example.org